For meetings to consistently deliver the required performance and hence outputs, it is critical to have a prepared communication process in advance of the meeting.

This enables participants to be aware and where appropriate prepare for the meeting in advance.

It also allows for them to circulate any preparatory information and pre-reading before the meeting to minimise any information-giving during valuable meeting time.

This time when all participants are together must be devoted to the interchange that can only happen when people are together.

The agenda format may vary, but it will need to have some components which are common, as follows:-

• Location and time and who
• Preparation required
• Review of previous agreed actions
• Objectives
• Items to be discussed
• Next meeting location and time
• Review of meeting

By having this structure, it becomes possible for the right people to attend and to:-

• Focus completely on outcome and purpose
• Be prepared
• Develop meeting skills

Exercise

1. Review meetings you hold, however informal, without agendas.

- How focused are they?

- How sidetracked do they become?

- What do you notice about behaviours of people who attend?

- Describe how you feel at the end of three different meetings this week some with and some without an agenda.

2. Plan one meeting this week for which you would normally not have an agenda using the agenda detail provided in the workshop.

3. Discuss the benefits and concerns about using an agenda

- What is better about having an agenda?

- What might be negatives about using an agenda?

- How might you sell these in a positive way?

Meetings are hugely valuable contribution ot business life, as long as they work well. Preparing people in advance is 'one giant step for meetings, one giant step for value-creating interactions of like minded people'.

Martin Haworth

Thanks for taking a look at me! I work with people to help them realise their potential and make the most of their life. I also help managers to get the very best from their people, to make their businesses, teams, departments, whatever, to be successful.

Usually this is through my 'Coaching Managers to Coach' workshops, delivered worldwide, which includes experiential and hot-seat coaching for all participants - a great, fun learning experience. Click the big green link panel on any of the website pages!

There are over 1000 hints and tips, and that doesn't include the blog, which is updated pretty well daily, if not more often!

With a background in team management of groups from 6-300 and a great ICF coaching accreditation, I reckon I'm almost unique in my experience and training to make this work for you.

So take a look, checkout my other articles and maybe even set the blog page as a favourite:-) And, you know, if you want to get in touch, give me a call. I'll talk about almost anything, but I love helping people make the best of their workplace. Or e-mail me through the contact page on the site.

Ooops, I nearly forgot, I do manager soft-skills analysis with a programme called 'Intercept' and if you just want some one-to-one business coaching, I do that too. There's also a button on the navigation bar on the website pages for that too.

Fees, well, let me see, can I say that we can work something out? That's the way I work.

Thanks for happening by!

Martin