Action files enable you to unclutter your desk yet still keep reminders and current papers close at hand. Also known as working files, these files are usually separate from -- and in addition to client, project, or reference files. Action files are for current or pending activities and miscellaneous things you must act on.

Action files must always be within easy reach-- ideally in a small desktop file holder that holds the file folders upright so the tabs are clearly visible.

For added peace of mind, make a note in your calendar or scheduling software to remind you of important dates. This combats the out of sight, out of mind worry and lets you clear your desk without fearing youll forget something important.

Suggested categories for Action Files:

phone calls to return
agenda for an upcoming staff meeting
expenses to submit
bills to pay
papers to file
business development ideas
good ideas to try someday
papers to photocopy
current departmental & administrative matters
pending health insurance claims
your upcoming business trip
tasks to delegate to your assistant
conferences to register for
matters to discuss with co-workers
errands to run, gifts to buy, sale coupons
things to discuss with your childs teacher or doctor
pending (for example, letters you sent for which you must receive a reply)

Its not necessary to use every category listed here, and feel free to add any others that suit you.

Copyright Jan Jasper 2006